About the application …
A comprehensive tool for managing the documentation of sidings, railway stations and other traffic posts, dedicated to enterprises responsible for maintaining railway infrastructure. Supports the development, circulation, validation, sharing, updating and checking of documents, facilitates their registration, checking and reviewing. Effective management of notifications, confirmations and access to the content of regulations, forms and instructions. Complete implementation of electronic document circulation related to management requirements, documentation of regulations. Dynamic database structure, electronic document circulation, creation, evaluation, implementation and control of corrective actions, keeping calendars, reports on their implementation, analysis and synthesis of non-compliance. Controlling data publication through deadlines and approvals, versioning of working documents, repository of archival documents. Secure access, rights and role management, publication of selected documents within the intranet. It allows to shorten the time of registering, checking and reviewing documents related to the system. It uses modern tools for communication and interaction with the group work system, increases the effectiveness of cooperation of relevant system users. The extensive structure of access rights provides system users with access only to relevant documents. It meets the requirements, standards and postulates of appropriate procedures, ensuring high comfort of using the system through IBM Lotus Notes and browsers. Using the data replication mechanism provides the opportunity to work with the system in offline mode. As part of a uniform resource, it facilitates the storage and archiving of documents of the entire organization, allows sharing documents and division of work according to the roles of users. It largely eliminates traditional methods of working with this documentation. The application works independently or in conjunction with other TransLink Master applications.
Problems to solve:
– The need for effective resource management and records of operational activities,
– The need to optimize maintenance processes,
– The need for accurate process planning,
– No tools to check the validity of documents.
Functionalities:
– Dynamic database structure, electronic document circulation,
– Creating, giving opinions, implementation and control of corrective actions,
– Process calendars,
– Reports on completed process tasks.
Benefits:
– Effective management of notifications, confirmations and access to processes, forms and instructions,
– Complete implementation of electronic document circulation related to external requirements
and internal regulations,
– A comprehensive tool for managing the documentation of regulations,
– Improving the efficiency of using the resources held,
– Compliance with legal requirements.